All Resources

Academic Analytics

Tool for external review, self-study, faculty recruiting and more

Acting Chairpersons

Appointing a backup when the chair is unavailable

Adding a Resource

See something missing on this site?

Additional Pays

Payment for work performed outside of an employee's primary job responsibilities

Administrative Appointments

Overview of the prrocess, letter template, and responsibilities of key roles

Administrative Leave

For administrators who serve a full three-year term

Annual Faculty Reviews

Salary recommendations, areas of evaluation, communication to faculty

Annual Reports for Departments

Timeline, report details

Annual Reviews for Junior Faculty

The University requires all chairpersons to send annual letters of review to probationary faculty at the conclusion of each academic year.

Artificial Intelligence Policies & Guidelines

AI resources and consultations available to faculty

Basic Expectations of Non-Exempt Staff

Standard schedules, leave policies, responsibilities

Best Practices for Departments

Tips shared in the Deans & Chairs meetings

Best Practices for Renewal and Tenure Cases

Overview of basic procedures and challenges typically encountered with reappointments and promotions.

Budgets

Types of budgets, budget & salary meetings, non-regular budget process

Building Access

Card access, building hours, keys

Building Services

Office cleaning and custodial services

Business Cards

How to order from Express Press

BuyND

System overview, access request form, training information

Campus Mail

Best practices for sending and receiving mail on campus.

College Council

Main objective, members, Dean's Fellow Program

Commencement Info for Faculty

Expectations, event information

Committee on Reviews and Promotions for TPAC Faculty (CRPT)

Who serves on the committee, their responsibilities, and info on CRPT meetings

Communications, Marketing, & Design

Publicity guide, marketing resources, print materials order form

Concurrent and Term Teaching Appointments

Policies and guidelines for temporary appointments in other units

Concur/TravelND

Reimbursements, meeting cards, procards, relocation information

Conductor Assistance and Help

Submit a question about your website issue.

Conference Rooms

How to schedule A&L spaces for meetings and events

Contact Information

College directory, google groups

Contracts and MOUs

Agreements with external entities or between parties internal to the University

Contractual Leave

Leaves negotiated as part of a hiring or retention package

Course Loads and Service Assignments

Standard schedules, additional service loads

Course Packets

Faculty should submit coursepack orders four weeks prior to the start of classes

Course Releases via External Grants

Teaching relief and course buy-outs through external grants

CRM Solutions

Contacts Relationship Management Solutions

Data Management & Storage Solutions

Shared files, Google Drive, Box

DataND

Access to Notre Dame's Enterprise Data Warehouse

Department Administrator Resources

Frequently used resources and how-to guides

Departmental Orientation

Tips on welcoming new faculty

Departmental Profiles

Number of faculty, degrees offered, administrator names

Department Meetings and Minutes

Guidelines and suggestions for running an effective meeting

Drugs and Alcohol

Overview of the policies related to the use and serving of alcohol

Editing and Maintaining ND websites

Overview videos for the Conductor website management system

Elections

Election process, Nominating & Elections Committee information

Employee Feedback

Opportunities for our staff to share feedback in a variety of ways

Equipment Rental for Academic Use

AV checkout, laptops, technology & other miscellaneous equipment

Event Calendars

There are three centralized A&L event calendars to streamline scheduling of large events and minimize overlap

Events & Conferences

Venues, catering options, equipment rental

Exit Checklist for Faculty

For those faculty who are leaving the University

Exit Checklist for Staff

How to off-board employees leaving the university

External Letters

Outside evaluations for tenure and promotion cases

External Reviews

Overview, tools, scheduling

Facilities and Administrative Costs (F&A)

Cost recovery and distribution to faculty

Facilities Information for Chairs

Frequently asked questions about academic space

Faculty Administrative Supplements and Summer Salary Payments

Payments for approved administrative appointments or scholarly work during the summer

Faculty Bookshelf

Display your hard work on the Faculty Bookshelf

Faculty CVs

Guidelines and process overview for collecting curriculum vitae

Faculty Hiring: DEI Resources

Diversity, Equity and Inclusion in the Search and Hiring Process

Faculty Hiring: FAQ

Regular, non-regular, concurrent, emeritus & visitor

Faculty Hiring: Non-Regular

Guidelines for hiring teaching assistants, adjunct faculty, postdocs, and visitors

Faculty Hiring: Non-Regular Resources

Appointment Letters, Inbound and MOU Agreements, and Examples

Faculty Hiring Resource: Interfolio

Conducting Faculty Searches with Interfolio

Faculty Hiring Resource: OnBase

OnBase Information

Faculty Hiring Resource: Provost's Office

Faculty Administration Support and Training (FAST)

Faculty Hiring: Summer Session

How to hire and build jobs for summer classes

Faculty Ranks

Who is considered to be regular faculty and their professional responsibilities

Faculty Retirement & Emeritus Experience

Information on benefits, computers, and offices

Faculty Retirements

Faculty Retirement Transition Program (FRTP)

Faculty Separations

For non-regular faculty who will not be returning or T/TT & TPAC faculty who resign or retire

Faculty Teaching FAQ

Classroom info, deficiencies, grading, summer credit transfers

Faculty Visa Information

Form I-9, H-1B process, restrictions, advertising requirements

Family and Medical Leaves (FMLA)

For faculty or staff requesting leave

FileMaker - "Teaching Schedule" Training

In this short video, David Klawiter from ALCO describes and demonstrates the Teaching Schedule process.

Finance Overview

Regularly used tools, where to start, access needed

Financial Compass

Budgeting and forecasting tool

Financial Toolkit

Depostis, LDCs, JVs and Payment Requests

For New Chairpersons

Professional development resources for new chairpersons

Furniture

Request furniture acquisition, repair, relocation, or removal

General Services & Work Order Requests

Furniture moves, event set ups, facilities & maintenance

GLez

Web-based application providing easy access to financial information

Graduate Coordinator Resources

Policies, forms, tools & links

Green Card Requirements

Visas and permanent residence for tenure-track/tenured faculty

Hesburgh Library Reserves

Digital versions of library content, copyright issues and acquiring rights

Honesty Committee

To adjudicate suspected infractions against the Honor Code.

Hosting Political Candidates or Elected Officials

Guidelines regarding invitations to speak visit campus

How to bookmark a webpage

Quick tips on how to bookmark a page on the most-used browsers

International Visitors

Professors or research scholars from outside of the United States

Journal Editors

College support, Notre Dame journals, External journals

Labor Distributions

How salaries are charged to university funds, LDCs

Leave Checklist

The Leave Checklist specifies the forms and other materials needed for a leave application

Leaves for Non-Research Purposes

To teach at another institution, to consider another position, or unpaid leaves

Lunch Program

Opportunities for faculty and undergraduates to share a meal in the dining halls

Managing Staff

Guidelines for chairs

Meeting Minute Resources

Resources on how to take effective meeting minutes

Meetings of Deans and Chairs

Schedule, agenda items, info for chairpersons

Mentoring Faculty

Why we mentor, definitions, and guidelines

Non-Obligatory Promotions

Non-obligatory cases are tenure cases in advance of the required review date and promotions to full professor.

Office Prep for Faculty

How to ready vacant offices for incoming faculty

Organizational Plans

What information to include in the OP

Other Funds

Grants for teaching and course development

Payroll & UltraTime

Tracking hours, assigning supervisors, add pay forms

Performance Reviews for Chairpersons

Each year chairpersons and other senior administrators are asked to fill out an annual activity report that makes visible your accomplishments and continuing challenges in teaching, scholarship, and leadership.

Personnel Actions (PAF)

How to submit PAFs to build jobs, edit jobs, or submit separations

Phones

Configure and use office phones

PI Portal

Tool to manage information about proposals submitted, awards received, and expenditures on sponsored funds.

Postdoctoral Appointments

5+1 Program & Postdocs

Printing

FedEx Office

Promotion Process

Promotion Packets for all TPAC and Research faculty are due to the Dean's office by the first Friday in October.

Promotion to Endowed Chair

Checklists, external reviewer letters

Reappointment Process for TPAC & Research Faculty

Cheat sheet, deadlines, packets, recommendations, standard dates

Reappointment, Tenure, and Promotion for Tenure-Track Faculty

Best practices, CRPT meetings, external letters, organization plans, packets, checklists, timeline

Record of Leave History

A Record of Leave History should accompany each leave application; the record helps to determine a faculty member's eligibility for leave.

Recycling

How to recycle on campus

Regular Faculty Hiring Process: Step 1

Search authorization approval, creating & removing postings

Regular Faculty Hiring Process: Step 2

Conducting a search, formulating lists, conducting interviews

Regular Faculty Hiring Process: Step 3

Offer letters, review and approval

Regular Faculty Hiring Process: Step 4

OnBase Hiring Packet and Approval

Regular Faculty Hiring Process: Step by Step

Overview of how to do the faculty hiring process

Renovations

Construction projects, ASM requests

Research Leave

For tenure-line faculty members

Research Proposal Preparation and Submission Timeline

Timelines go in effect starting March 1, 2024.

Resignations

As stated in the Academic Articles, faculty intending to resign should give at least three months’ notice of the date of their termination.

Resources for Chairs

Frequently used resources for department chairs

Resources for New Faculty

Frequently used resources for new faculty members

Retentions

If a faculty member receives an offer from another institution, the chairperson of the department should communicate with the appropriate divisional Associate Dean and the Dean.

Reviewing Expenses

Approval workflow, criteria for review, areas of responsibility

Salary Appeals

Appeal process for faculty annual raises

Salary Recommendations

After performing annual reviews of each faculty member in the department, chairpersons are asked to provide the Dean’s Office with salary recommendations for the coming academic year.

Service Expectations for Tenure-Track Faculty

The College expects different levels of service from different ranks.

Service Expectations for Visiting Faculty

Visiting faculty members may be assigned service responsibilities, depending on the person’s position description.

Service, Research, and Teaching Expectations for TPAC and Research Faculty

For TPAC faculty, since research is not normally expected as a primary aspect of their responsibilities, the dynamics of service obligations are slightly different than they are for T-TT faculty.

Signage & Posters

Nameplates, office IDs, wayfinding, poster guidelines

Spending Policy

Guidance on R&PD spending, meals and entertainment, book manuscript workshops, and honoraria expenses

Staff Hiring

Replacements, new positions, FAQs

Staff Onboarding

Orientation, first-day experience, training guides

Staff Performance Evaluations

Overview of performance management in eNDeavor

Staff Performance Evaluations: Self-Assessment

Overview of the self evaluation process in eNDeavor

Staff Performance Evaluations: Setting Goals

Recording & approving expectations in eNDeavor

Staff Performance Evaluations: Supervisor Process

Overview of the manager's employee review process eNDeavor

Staff Recognition and Appreciation

WOWs, annual awards, supervisor nominated awards

Staff Remote Policy

Expectations and guidelines for working from home

Staff Separations

Staff retirements and resignations

Staff Training and Development

A&L training offerings, suggested HR courses

Stewardship

Guidance on the use and acknowledgement of contributions

Student Employees

How to hire, train, & manage student workers; Student Jobs tools

Style guidelines for crossposting stories

Before publishing the story, follow this checklist first

Supervisor Nominated Staff Awards

Overview of the two awards available for supervisors to nominate staff for

Table Talk Program

Funding opportunities for engagement between faculty and undergraduates

Teaching Beyond the Classroom

Grant opportunities to support cultural & academic experiences

Teaching Relief for New Parents

Teaching relief for new mothers, new parents, and adoptive parents is available.

Teaching Resources

Teaching guide, funding opportunities, Kaneb Center,

Team Teaching

Policy, application requirements, core curriculum resources

Technology Canvas

Resources, FAQ, Help

Technology Contact Information

Common technology related contact information.

Technology FAQ

Purchasing, training resources, equipment moves, contact info

Technology Purchasing

Purchasing guidance, TPA form, CWP program

Technology Security

Links to resources about technology security for endpoints (laptops and desktops) as well as enterprise security standards and practices.

Technology Training

Courses offered by OIT

Temporary Staff Hiring Process

For hiring on-call employees

Timelines for Reappointments for TPAC and Research Faculty

Timelines for review and reappointment of TPAC faculty members are tied to rank. Contracts are issued for periods of one, three, and five years.

Travel & Expense Reimbursements

How to submit an expense for reimbursement form your R&PD account

Undergraduate Coordinator Resources

Policies, forms, tools & links

University Branding

Use of colors, logos, and images in communications materials

University Scheduling

How to set up your Google calendar

Visiting Faculty

Polices, appointment terms, teaching load

Visiting Scholars

The College has a policy for the appointment of visiting scholars.

X Grade Policy

For undergraduate students with extenuating circumstances