X Grade Policy
An X Grade is “given with the approval of the student's dean in extenuating circumstances beyond the control of the student” (Undergraduate Academic Code, § 3.3.8). Extenuating circumstances are considered to be acute, unforeseen personal or medical emergencies that occur at the end of the semester (usually within the final two weeks) and that prevent a student from completing the final assignment(s) or exam of a course. An X Grade grants students a limited extension to submit work disrupted by the emergency.
Assignment of an X Grade requires:
- supporting documentation,
- permission of the faculty member, and
- approval of the student’s undergraduate dean
Because the University does not have an “Incomplete” or “I” grade for undergraduates, students may not submit work for evaluation after the Registrar’s grade submission deadline unless an X Grade has been approved (Undergraduate Academic Code, § 3.3.2).
X Grade requests often require consultation with Sara Bea Accessibility Services and the submission and evaluation of care-provider documentation. If a student discloses an issue that may qualify for an X Grade, please contact the relevant undergraduate dean of the student’s degree-granting College (see below) as soon as possible. X Grades cannot be granted retroactively near or after the grade submission deadline.
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