For Staff
The Arts & Letters resources page is a great tool for staff. Our goal is to move away from so many emails and instead create a central location for communication, initiatives, important reminders and college policies. The "For Staff" page will feature upcoming staff events and important reminders based on the time of year. If you have suggestions on what we should add on this page, please reach out to Ashley Zingo!
Features
Resources
Adding a Resource
See something missing on this site?
Additional Pays
Payment for work performed outside of an employee's primary job responsibilities
Basic Expectations of Non-Exempt Staff
Standard schedules, leave policies, responsibilities
Building Access
Card access, building hours, keys
Building Services
Office cleaning and custodial services
Business Cards
How to order from Express Press
BuyND
System overview, access request form, training information
Campus Mail
Best practices for sending and receiving mail on campus.
Communications, Marketing, & Design
Publicity guide, marketing resources, print materials order form
Concur/TravelND
Reimbursements, meeting cards, procards, relocation information
Conductor Assistance and Help
Submit a question about your website issue.
Conference Rooms
How to schedule A&L spaces for meetings and events
Contact Information
College directory, google groups
Contracts and MOUs
Agreements with external entities or between parties internal to the University
CRM Solutions
Contacts Relationship Management Solutions
Data Management & Storage Solutions
Shared files, Google Drive, Box
DataND
Access to Notre Dame's Enterprise Data Warehouse
Department Administrator Resources
Frequently used resources and how-to guides
Drugs and Alcohol
Overview of the policies related to the use and serving of alcohol
Editing and Maintaining ND websites
Overview videos for the Conductor website management system
Employee Feedback
Opportunities for our staff to share feedback in a variety of ways
Equipment Rental for Academic Use
AV checkout, laptops, technology & other miscellaneous equipment
Event Calendars
There are three centralized A&L event calendars to streamline scheduling of large events and minimize overlap
Events & Conferences
Venues, catering options, equipment rental
Exit Checklist for Faculty
For those faculty who are leaving the University
Exit Checklist for Staff
How to off-board employees leaving the university
Facilities Information for Chairs
Frequently asked questions about academic space
Faculty Administrative Supplements and Summer Salary Payments
Payments for approved administrative appointments or scholarly work during the summer
Faculty Hiring: FAQ
Regular, non-regular, concurrent, emeritus & visitor
Faculty Hiring: Non-Regular
Guidelines for hiring teaching assistants, adjunct faculty, postdocs, and visitors
Faculty Hiring: Non-Regular Resources
Appointment Letters, Inbound and MOU Agreements, and Examples
Faculty Hiring Resource: Interfolio
Conducting Faculty Searches with Interfolio
Faculty Hiring Resource: OnBase
OnBase Information
Faculty Hiring Resource: Provost's Office
Faculty Administration Support and Training (FAST)
Faculty Hiring: Summer Session
How to hire and build jobs for summer classes
Faculty Separations
For non-regular faculty who will not be returning or T/TT & TPAC faculty who resign or retire
Faculty Visa Information
Form I-9, H-1B process, restrictions, advertising requirements
Family and Medical Leaves (FMLA)
For faculty or staff requesting leave
FileMaker - "Teaching Schedule" Training
In this short video, David Klawiter from ALCO describes and demonstrates the Teaching Schedule process.
Finance Overview
Regularly used tools, where to start, access needed
Financial Compass
Budgeting and forecasting tool
Financial Toolkit
Depostis, LDCs, JVs and Payment Requests
Furniture
Request furniture acquisition, repair, relocation, or removal
General Services & Work Order Requests
Furniture moves, event set ups, facilities & maintenance
GLez
Web-based application providing easy access to financial information
Graduate Coordinator Resources
Policies, forms, tools & links
Hosting Political Candidates or Elected Officials
Guidelines regarding invitations to speak visit campus
How to bookmark a webpage
Quick tips on how to bookmark a page on the most-used browsers
Labor Distributions
How salaries are charged to university funds, LDCs
Library Carrels
Process and policies for reserving study space
Meeting Minute Resources
Resources on how to take effective meeting minutes
Office Prep for Faculty
How to ready vacant offices for incoming faculty
Payroll & UltraTime
Tracking hours, assigning supervisors, add pay forms
Personnel Actions (PAF)
How to submit PAFs to build jobs, edit jobs, or submit separations
Phones
Configure and use office phones
PI Portal
Tool to manage information about proposals submitted, awards received, and expenditures on sponsored funds.
Postdoctoral Appointments
5+1 Program & Postdocs
Printing
FedEx Office
Promotion Process
Promotion Packets for all TPAC and Research faculty are due to the Dean's office by the first Friday in October.
Reappointment, Tenure, and Promotion for Tenure-Track Faculty
Best practices, CRPT meetings, external letters, organization plans, packets, checklists, timeline
Recycling
How to recycle on campus
Regular Faculty Hiring Process: Step 1
Search authorization approval, creating & removing postings
Regular Faculty Hiring Process: Step 2
Conducting a search, formulating lists, conducting interviews
Regular Faculty Hiring Process: Step 3
Offer letters, review and approval
Regular Faculty Hiring Process: Step 4
OnBase Hiring Packet and Approval
Regular Faculty Hiring Process: Step by Step
Overview of how to do the faculty hiring process
Renovations
Construction projects, ASM requests
Signage & Posters
Nameplates, office IDs, wayfinding, poster guidelines
Spending Policy
Guidance on R&PD spending, meals and entertainment, book manuscript workshops, and honoraria expenses
Staff Hiring
Replacements, new positions, FAQs
Staff Onboarding
Orientation, first-day experience, training guides
Staff Performance Evaluations
Overview of performance management in eNDeavor
Staff Performance Evaluations: Self-Assessment
Overview of the self evaluation process in eNDeavor
Staff Performance Evaluations: Setting Goals
Recording & approving expectations in eNDeavor
Staff Performance Evaluations: Supervisor Process
Overview of the manager's employee review process eNDeavor
Staff Recognition and Appreciation
WOWs, annual awards, supervisor nominated awards
Staff Remote Policy
Expectations and guidelines for working from home
Staff Separations
Staff retirements and resignations
Staff Training and Development
A&L training offerings, suggested HR courses
Stewardship
Guidance on the use and acknowledgement of contributions
Student Employees
How to hire, train, & manage student workers; Student Jobs tools
Style guidelines for crossposting stories
Before publishing the story, follow this checklist first
Supervisor Nominated Staff Awards
Overview of the two awards available for supervisors to nominate staff for
Technology Contact Information
Common technology related contact information.
Technology FAQ
Purchasing, training resources, equipment moves, contact info
Technology Purchasing
Purchasing guidance, TPA form, CWP program
Technology Security
Links to resources about technology security for endpoints (laptops and desktops) as well as enterprise security standards and practices.
Technology Training
Courses offered by OIT
Temporary Staff Hiring Process
For hiring on-call employees
Timelines for Reappointments for TPAC and Research Faculty
Timelines for review and reappointment of TPAC faculty members are tied to rank. Contracts are issued for periods of one, three, and five years.
Undergraduate Coordinator Resources
Policies, forms, tools & links
University Branding
Use of colors, logos, and images in communications materials