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Announcements
More Faculty Announcements
Resources
2023 Christmas-Holiday Reception and Staff Meeting
Wednesday, December 6, 2023, 3:30-4:15 pm in the new Raclin Murphy Museum of Art
Academic Analytics
Tool for external review, self-study, faculty recruiting and more
Acting Chairpersons
Appointing a backup when the chair is unavailable
Adding a Resource
See something missing on this site?
Additional Pays
Payment for work performed outside of an employee's primary job responsibilities
Administrative Appointments
Overview of the prrocess, letter template, and responsibilities of key roles
Administrative Leave
For administrators who serve a full three-year term
Annual Faculty Reviews
Salary recommendations, areas of evaluation, communication to faculty
Annual Reports for Departments
Timeline, report details
Annual Reviews for Junior Faculty
The University requires all chairpersons to send annual letters of review to probationary faculty at the conclusion of each academic year.
Artificial Intelligence Policies & Guidelines
Resources and consultations available to faculty
Basic Expectations of Non-Exempt Staff
Standard schedules, leave policies, responsibilities
Best Practices for Departments
Tips shared in the Deans & Chairs meetings
Best Practices for Renewal and Tenure Cases
Overview of basic procedures and challenges typically encountered with reappointments and promotions.
Budgets
Types of budgets, budget & salary meetings, non-regular budget process
Building Access
Card access, building hours, keys
Building Services
Office cleaning and custodial services
BuyND
System overview, access request form, training information
Campus Mail
Best practices for sending and receiving mail on campus.
College Council
Main objective, members, Dean's Fellow Program
Commencement Info for Faculty
Expectations, event information
Committee on Reviews and Promotions for TPAC Faculty (CRPT)
Who serves on the committee, their responsibilities, and info on CRPT meetings
Communications, Marketing, & Design
Publicity guide, marketing resources, print materials order form
Concurrent and Term Teaching Appointments
Policies and guidelines for temporary appointments in other units
Concur/TravelND
Reimbursements, meeting cards, procards, relocation information
Conductor Assistance and Help
Submit a question about your website issue.
Conference Rooms
How to schedule A&L spaces for meetings and events
Contact Information
College directory, google groups
Contracts and MOUs
Agreements with external entities or between parties internal to the University
Contractual Leave
Leaves negotiated as part of a hiring or retention package
Course Loads and Service Assignments
Standard schedules, additional service loads
Course Packets
Faculty should submit coursepack orders four weeks prior to the start of classes
Course Releases via External Grants
Teaching relief and course buy-outs through external grants
CRM Solutions
Contacts Relationship Management Solutions
Data Management & Storage Solutions
Shared files, Google Drive, Box
DataND
Access to Notre Dame's Enterprise Data Warehouse
Departmental Orientation
Tips on welcoming new faculty
Departmental Profiles
Number of faculty, degrees offered, administrator names
Department Meetings and Minutes
Guidelines and suggestions for running an effective meeting
Drugs and Alcohol
Overview of the policies related to the use and serving of alcohol
Elections
Election process, Nominating & Elections Committee information
Equipment Rental for Academic Use
AV checkout, laptops, technology & other miscellaneous equipment
Events & Conferences
Venues, catering options, equipment rental
Exit Checklist for Faculty
For those faculty who are leaving the University
Exit Checklist for Staff
How to off-board employees leaving the university
External Letters
Outside evaluations for tenure and promotion cases
External Reviews
Overview, tools, scheduling
Facilities and Administrative Costs (F&A)
Cost recovery and distribution to faculty
Facilities Information for Chairs
Frequently asked questions about academic space
Faculty Administrative Supplements and Summer Salary Payments
Payments for approved administrative appointments or scholarly work during the summer
Faculty Bookshelf
Display your hard work on the Faculty Bookshelf
Faculty CVs
Guidelines and process overview for collecting curriculum vitae
Faculty Hiring: DEI Resources
Diversity, Equity and Inclusion in the Search and Hiring Process
Faculty Hiring: FAQ
Regular, non-regular, concurrent, emeritus & visitor
Faculty Hiring: Non-Regular
Guidelines for hiring teaching assistants, adjunct faculty, postdocs, and visitors
Faculty Hiring: Non-Regular Resources
Appointment Letters, Inbound and MOU Agreements, and Examples
Faculty Hiring Resource: Interfolio
Conducting Faculty Searches with Interfolio
Faculty Hiring Resource: OnBase
OnBase Information
Faculty Hiring Resource: Provost's Office
Faculty Administration Support and Training (FAST)
Faculty Hiring: Summer Session
How to hire and build jobs for summer classes
Faculty Ranks
Who is considered to be regular faculty and their professional responsibilities
Faculty Retirement & Emeritus Experience
Information on benefits, computers, and offices
Faculty Separations
For non-regular faculty who will not be returning or T/TT & TPAC faculty who resign or retire
Faculty Teaching FAQ
Classroom info, deficiencies, grading, summer credit transfers
Faculty Visa Information
Form I-9, H-1B process, restrictions, advertising requirements
Family and Medical Leaves (FMLA)
For faculty or staff requesting leave
Finance Overview
Regularly used tools, where to start, access needed
Financial Compass
Budgeting and forecasting tool
Financial Toolkit
Depostis, LDCs, JVs and Payment Requests
For New Chairpersons
Professional development resources for new chairpersons
Furniture
Request furniture acquisition, relocation, or removal
General Services & Work Order Requests
Furniture moves, event set ups, facilities & maintenance
GLez
Web-based application providing easy access to financial information
Graduate Coordinator Resources
Policies, forms, tools & links
Hesburgh Library Reserves
Digital versions of library content, copyright issues and acquiring rights
Honesty Committee
To adjudicate suspected infractions against the Honor Code.
Hosting Political Candidates or Elected Officials
Guidelines regarding invitations to speak visit campus
International Visitors
Professors or research scholars from outside of the United States
Journal Editors
College support, Notre Dame journals, External journals
Labor Distributions
How salaries are charged to university funds, LDCs
Leave Checklist
The Leave Checklist specifies the forms and other materials needed for a leave application
Leaves for Non-Research Purposes
To teach at another institution, to consider another position, or unpaid leaves
Lunch Program
Opportunities for faculty and undergraduates to share a meal in the dining halls
Managing Staff
Guidelines for chairs
Meetings of Deans and Chairs
Schedule, agenda items, info for chairpersons
Mentoring Faculty
Why we mentor, definitions, and guidelines
Non-Obligatory Promotions
Non-obligatory cases are tenure cases in advance of the required review date and promotions to full professor.
Organizational Plans
What information to include in the OP
Other Funds
Grants for teaching and course development
Payroll & UltraTime
Tracking hours, assigning supervisors, add pay forms
Performance Reviews for Chairpersons
Each year chairpersons and other senior administrators are asked to fill out an annual activity report that makes visible your accomplishments and continuing challenges in teaching, scholarship, and leadership.
Phones
Configure and use office phones
PI Portal
Tool to manage information about proposals submitted, awards received, and expenditures on sponsored funds.
Postdoctoral Appointments
5+1 Program & Postdocs
Printing
FedEx Office
Promotion Process
Promotion Packets for all TPAC and Research faculty are due to the Dean's office by the first Friday in October.
Promotion to Endowed Chair
Checklists, external reviewer letters
Reappointment Process for TPAC & Research Faculty
Cheat sheet, deadlines, packets, recommendations, standard dates
Reappointment, Tenure, and Promotion for Tenure-Track Faculty
Best practices, CRPT meetings, external letters, organization plans, packets, checklists, timeline
Record of Leave History
A Record of Leave History should accompany each leave application; the record helps to determine a faculty member's eligibility for leave.
Recycling
How to recycle on campus
Regular Faculty Hiring Process: Step 1
Search authorization approval, creating & removing postings
Regular Faculty Hiring Process: Step 2
Conducting a search, formulating lists, conducting interviews
Regular Faculty Hiring Process: Step 3
Offer letters, review and approval
Regular Faculty Hiring Process: Step 4
OnBase Hiring Packet and Approval
Regular Faculty Hiring Process: Step by Step
Overview of how to do the faculty hiring process
Renovations
Construction projects, ASM requests
Research Leave
For tenure-line faculty members
Resignations
As stated in the Academic Articles, faculty intending to resign should give at least three months’ notice of the date of their termination.
Resources for Chairs
Frequently used resources for department chairs
Resources for New Faculty
Frequently used resources for new faculty members
Retentions
If a faculty member receives an offer from another institution, the chairperson of the department should communicate with the appropriate divisional Associate Dean and the Dean.
Retirements
A department chair should not discuss the issue of retirement with an individual faculty member unless and until the faculty member raises it first but once retirement is discussed, important to provide support and clear and accurate information.
Reviewing Expenses
Approval workflow, criteria for review, areas of responsibility
Salary Appeals
Appeal process for faculty annual raises
Salary Recommendations
After performing annual reviews of each faculty member in the department, chairpersons are asked to provide the Dean’s Office with salary recommendations for the coming academic year.
Service Expectations for Tenure-Track Faculty
The College expects different levels of service from different ranks.
Service Expectations for Visiting Faculty
Visiting faculty members may be assigned service responsibilities, depending on the person’s position description.
Service, Research, and Teaching Expectations for TPAC and Research Faculty
For TPAC faculty, since research is not normally expected as a primary aspect of their responsibilities, the dynamics of service obligations are slightly different than they are for T-TT faculty.
Spending Policy
Guidance on R&PD spending, meals and entertainment, book manuscript workshops, and honoraria expenses
Staff Hiring
Replacements, new positions, FAQs
Staff Onboarding
Orientation, first-day experience, training guides
Staff Performance Evaluations
Overview of performance management in eNDeavor
Staff Performance Evaluations: Supervisor Process
Overview of the manager's employee review process eNDeavor
Staff Separations
Staff retirements and resignations
Staff Training and Development
A&L training offerings, suggested HR courses
Supervisor Nominated Staff Awards
Overview of the two awards available for supervisors to nominate staff for
Table Talk Program
Funding opportunities for engagement between faculty and undergraduates
Teaching Beyond the Classroom
Grant opportunities to support cultural & academic experiences
Teaching Relief for New Parents
Teaching relief for new mothers, new parents, and adoptive parents is available.
Teaching Resources
Teaching guide, funding opportunities, Kaneb Center,
Team Teaching
Policy, application requirements, core curriculum resources
Technology Canvas
Resources, FAQ, Help
Technology Contact Information
Common technology related contact information.
Technology FAQ
Purchasing, training resources, equipment moves, contact info
Technology Purchasing
Purchasing guidance, TPA form, CWP program
Technology Security
Links to resources about technology security for endpoints (laptops and desktops) as well as enterprise security standards and practices.
Technology Training
Courses offered by OIT
Temporary Staff Hiring Process
For hiring on-call employees
Timelines for Reappointments for TPAC and Research Faculty
Timelines for review and reappointment of TPAC faculty members are tied to rank. Contracts are issued for periods of one, three, and five years.
Travel & Expense Reimbursements
How to submit an expense for reimbursement form your R&PD account
University Scheduling
How to set up your Google calendar
Visiting Faculty
Polices, appointment terms, teaching load
Visiting Scholars
The College has a policy for the appointment of visiting scholars.
X Grade Policy
For undergraduate students with extenuating circumstances