Journal Editors

A faculty member who is interested in seeking the assistance of the College in editing a journal should discuss the possibility with their chairperson and with the Associate Dean for Research before submitting a formal proposal for consideration. Note the following further stipulations:

Notre Dame Journals

• When the need arises to (re)appoint editors-in-chief, the Associate Dean for Research, in consultation with relevant departments, will assess the journal’s current and future needs and prepare a detailed journal support agreement outlining the terms and conditions of the appointment.
• The College will publicly announce editor-in-chief searches at least 6 months prior to the conclusion of a sitting editor-in-chief’s term. These announcements will include a brief description of the journal, the application process and deadlines, the editor-in-chief’s responsibilities, and any emoluments associated with the editorship of the journal.
• The Associate Dean for Research may establish a search committee to lead and coordinate the search.
• The Associate Dean for Research will appoint the editor-in-chief following consultation with the search committee, relevant department chairpersons, and others deemed important to the selection of the editor.
• The editor-in-chief will select associate editors and section editors.
• Emoluments will be based upon journal workload and impact. For editors-in-chief, these may include an annual stipend (generally in the form of summer salary), annual contributions to the editor’s R&PD account, and/or course release(s). For associate/section editors, these will typically be limited to an annual contribution to his or her R&PD account.
• A budget for clerical expenses (e.g., office supplies, copying, postage) will be established by the College.
• Computing infrastructure and support will be provided through normal ALCO policy and practice.
• Appropriate space for conducting journal business will be provided.
• Graduate editorial assistants, when needed, will be drawn from the pool of students on stipend in a given department and will be assigned editorial assistant duties by the DGS of their program as part of their regular service obligation. No additional stipends or other funds will be provided to support graduate editorial assistants.

External Journals

• Faculty should consult with their department chairs and the Associate Dean for Research prior to pursuing editorships of external journals in order to establish a Journal Support Agreement. Both the faculty member and the Associate Dean should sign this agreement, prior to accepting any editorship.
• Emoluments are limited to editors-in-chief. The College does not provide emoluments to associate/section editors of external journals or editors of book series.
• Emoluments for editors-in-chief will be based upon journal workload and impact and must be negotiated with the Associate Dean for Research prior to accepting an editorship. Emoluments may include annual contributions to the editor’s R&PD account, and/or course release(s). The College will not normally provide stipends or other forms of financial support to editors of external journals.
• If not provided by the publisher, graduate student editorial assistants (if needed) must be drawn from the pool of students on stipend in a given department who will be assigned editorial assistant duties by the DGS of their program as part of their regular service obligation. No additional stipends or other funds will be provided to support graduate editorial assistants.
• Reasonable clerical expenses (e.g., office supplies, copying, and postage) should be covered by appropriate departments and/or institutes.
• Allocations of space for journal business is subject to availability. If space is not available within departments, proposals must be made to the Associate Dean for Research well before an editorship is accepted.